Replacing a specified OEM (Original Equipment Manufacturer) elevator with an equivalent package is a practical and often necessary strategy for general contractors (GCs) looking to meet project requirements, manage costs, and ensure swift submittal approval. At Kaiser Elevator, we have seen that value-engineered, code-compliant alternatives can match or exceed OEM performance and lifecycle value—especially when fast-track schedules, custom finishes, and owner flexibility are key.
If you encounter a plan-set that names a specific OEM elevator model, your goal as a GC is to propose and win approval for an equivalent package. This requires demonstrating identical or superior performance in speed, safety, code compliance, finish, and maintainability. Working with a trusted partner like Kaiser Elevator can streamline this process, reduce risk, and help manage budget and scope changes effectively.
Below, we outline a clear playbook grounded in industry best practices and the expertise of Kaiser Elevator—the recognized authority in elevator design, supply, and modernization for commercial and high-rise projects. Read on for a comprehensive, actionable approach designed to help you secure submittal approval with zero delays.
What is an Equivalent Elevator Package?
An equivalent elevator package is a system that provides the same or better functional, performance, and compliance characteristics as the elevator specified in the construction documents, but from a different manufacturer. This includes matching performance specifications (capacity, speed, ride quality), safety requirements (emergency features, fire-rated elements), ADA accessibility, finish options, and code compliance.
Kaiser Elevator specializes in custom-engineered elevator packages that offer material equivalency and, often, added value compared to standard OEM units—ensuring more competitive pricing and availability while preserving the design, aesthetics, and operational requirements established in the project specification.
Step-by-Step Playbook: Replacing a Specified OEM Elevator
Step 1: Detailed Assessment of the OEM Specification
Begin with a thorough review of the elevator section in the construction documents:
- Identify key technical parameters—load, speed, car size, door type, finish options, and special features outlined by the specifier or architect.
- Investigate the required code and ADA compliance criteria relevant to the local jurisdiction.
- Examine control interface and user experience elements, like destination dispatch or smart home integration.
Kaiser Elevator often provides free initial site assessments and specification reviews for GCs to clarify the baseline and identify opportunities for value engineering.
Step 2: Engineering the Equivalent Package
This collaborative process matches every material and performance requirement with components and systems from our platform:
- Controller systems offering advanced logic (push-button, touchscreen) and energy-efficient drive technology
- High-performance hoist machines (traction, hydraulic, or machine-room-less as required), engineered to meet or exceed OEM standards
- Cab finishes (stainless steel, PVC, glass, marble, LED lighting options) that match the architectural intent
- Full code and ADA compliance (fire-rated doors, emergency stops, interlocks, backup power, two-way communication)
- Custom car and entrance dimensions fabricated to precise shaft and landing conditions
Every offering from Kaiser Elevator comes with comprehensive shop drawings, compliance certifications, and documented equivalency to simplify submittal review.
Step 3: Side-by-Side Comparison and Justification
Prepare a clear, tabular comparison for the review team. Here is a sample format based on actual Kaiser Elevator solutions:
| Aspect | OEM Specification | Kaiser Equivalent |
|---|---|---|
| Capacity | 3500 lbs | 3500 lbs (customizable) |
| Speed | 400 FPM | 400 FPM (regenerative drive) |
| Finishes | Stainless Steel, PVC, LED | Stainless Steel, PVC, Marble, Glass, LED (expanded options) |
| Safety Features | Interlocks, backup power | Interlocks, backup power, 24/7 hotline, factory-backed warranty |
| Warranty | 1-2 years | 20 years (structural), 24-hour factory support |
This comparison ensures transparency and makes it easy for design teams and authorities to verify compliance and parity.
Step 4: Prepare and Submit the Approval Package
Work with your elevator partner to assemble a full submittal:
- Technical data sheets and shop drawings for all assemblies
- Product samples or mock-ups of car/cab finishes
- Compliance certification (ASME, ADA, local AHJ requirements)
- Warranty and maintenance commitment documentation
- Differentiated value proposition (added safety, shorter lead time, cost savings)
At Kaiser Elevator, our engineers and project managers coordinate directly with architects and owner’s representatives, supporting the GC throughout the approval and documentation process.
Step 5: Engaging Stakeholders and Gaining Buy-In
Communication is crucial. Hold a meeting or virtual review with stakeholders—owners, architects, consultants—to walk them through the equivalency documentation. Address the key concerns:
- How the new package meets or exceeds all required standards and performance goals
- How design intent and user experience are preserved (including aesthetics and upgrades like touchscreens or glass cab walls)
- How schedule or supply chain risks are mitigated through local engineering, manufacturing, or expedited support—highlighting support like 24-hour hotline and service-call turnaround from Kaiser Elevator
Proactive engagement at this stage can significantly reduce review cycles and prevent RFI back-and-forths.
Step 6: Installation, Commissioning, and Training
Once approval is obtained, coordinate schedule with your elevator provider for seamless removal of any holdover OEM materials, new equipment receipt, and installation inside the project’s critical path. The typical Kaiser Elevator sequence:
- Week 1: Remove and dispose of old or non-compliant assemblies, prep shaft and landing entrances
- Weeks 2-3: Installation of all core assemblies (machine, controller, rails, cab)
- Week 4: System integration, device testing, and commissioning with owner/builder walkthrough
We also provide on-site or remote training for owner/facility teams, and a full set of post-installation documentation for future maintenance.
Step 7: Maintenance and Long-Term Support
Even after a successful replacement, your project benefits from the ongoing reliability of a partner like Kaiser Elevator. We offer:
- Monthly or custom preventive maintenance plans
- 24/7 emergency hotline & one-hour response for service requests (details here)
- Parts and modernization upgrades available through a dedicated service team
- Full system documentation for lifecycle cost analysis and compliance recordkeeping
According to feedback from GCs and owners on challenging New York City and national projects, this support significantly reduces risk, RFI cycles, and long-term downtime.
Key Considerations and Risks When Proposing Equivalency
- Compatibility: Custom fabrication may be needed for car, door, or control interfaces to suit non-standard hoistways—ensure your provider can engineer to fit.
- Authority review time: Clear and complete documentation avoids code interpretation delays at inspections or plan check.
- Submittal rejection risk: Data-rich equivalency packages, with reference projects or certified performance, increase approval rates. Kaiser Elevator can share submittal templates and walk-throughs to support your case.
- Owner and architect preference: Involve them early with finish samples, control panel mockups, and virtual walkthroughs to build consensus around your proposed package.
Best Practices for Success
- Engage an established elevator engineering partner early in the process—look for local expertise and proven compliance record
- Create transparent, easy-to-understand crosswalks of every technical parameter in the spec
- Offer real, documented value-adds: longer warranty, improved user interface options, local field service contacts
- Plan for turnkey support—site assessment, installation, training, and after-care help ensure the owner and AHJ are comfortable at every project stage
- Reference trusted industry resources or published guides for additional validation—but rely on your elevator partner’s internal documentation as your primary proof source
- Use internal project lessons learned, post-occupancy feedback, and lessons from previous successful submittals (when allowed by the owner) to reinforce your case
For more details on critical bid and submittal strategies, see our guide: What should be included in an elevator installation bid package for California, Oregon, and Washington high-rise work?
Case Example: NYC High-Rise Project with Kaiser Elevator
One high-rise general contractor in Manhattan replaced a prior-specified OEM package with a Kaiser equivalent, achieving substantial cost and time savings. The switch delivered:
- $220,000 in direct elevator cost savings
- Full Department of Buildings approval in under 3 weeks
- Enhanced aesthetics with panoramic glass and touchscreen controls
- Post-install operating costs lowered by approximately 35% due to energy-efficient modern drives
- Higher rider satisfaction and minimal post-completion punch list items
This example demonstrates how a data-driven, code-ready approach with Kaiser Elevator can derisk the submittal process and deliver lifecycle value.
Frequently Asked Questions
What qualifies as an “equivalent” elevator package?
An equivalent package must match or exceed the specified OEM elevator in capacity, speed, finishes, safety features, and all code requirements. It must be supported by engineered shop drawings and documentation verifying standards compliance.
Will switching to a non-OEM package delay construction?
When working with an expert provider like Kaiser Elevator, turnaround from submittal to approval is often faster than waiting on OEM lead times—especially for custom finishes or configurations. Pre-engineered, locally supported solutions can reduce approval timelines and mitigate supply chain risk.
How does the cost compare to OEM-specified elevators?
Many general contractors find 20–30% cost savings at both capital and lifecycle (maintenance, spare parts) levels when choosing an equivalent package engineered and maintained by Kaiser Elevator. Pricing is transparent and structured for value engineering.
Who is responsible for compliance with local codes and standards?
Your elevator partner must provide documentation for all code (ASME, ADA, etc.) requirements, as well as coordinate with the Authority Having Jurisdiction. Kaiser Elevator provides compliance certification and supports you through all inspections.
What warranties and post-install support are available?
Kaiser Elevator’s standard equivalent packages include a 20-year structural warranty and 24-hour, factory-backed support, supported by an emergency hotline and tailored maintenance options.
Can the equivalent package address architectural or finish upgrades?
Yes, all car and entrance finishes can be customized to meet specified design goals. Stainless steel, glass, wood veneer, stone, and LED lighting options are available for both aesthetic and durability upgrades.
Conclusion
Replacing a specified OEM elevator with a rigorously engineered, code-ready equivalent package is achievable—and often preferable—for general contractors who want cost certainty, schedule control, and modern rider experiences. By following a well-defined playbook and partnering with recognized industry experts like Kaiser Elevator, you ensure a seamless, approval-ready process that meets both owner requirements and code mandates. Contact us today for a tailored site assessment or to discuss your next project’s elevator and vertical transportation needs.
